Receptionist I
Fairfield, CA Fairfield, CA Full-time Full-time $20.
87 - $24.
00 an hour $20.
87 - $24.
00 an hour 3 hours ago 3 hours ago 3 hours ago Overview:
To serve as the first point of contact for internal and external callers and visitors.
Responds to questions, forwards calls, greets and directs visitors, and takes messages as appropriate.
Responsibilities:
Answers and directs telephone calls to appropriate department and staff.
Maintains sign-in log, distributes visitor badges, temporary badges, vendor badges, and directs to appropriate department and person.
Performs general office clerical duties, such as typing, maintaining logs and files, photocopying, etc.
Assists other departments with general clerical support such as creating documents, coordinating meeting rooms, and maintaining supply inventory, among other activities.
Must report all security incidents to appropriate staff immediately.
Complies with all security policies and procedures.
Manages multiple email inboxes.
Receives incoming deliveries, mail, claims etc.
SECONDARY DUTIES AND RESPONSIBILITIES Will serve as back up to Facilities and Mailroom as needed.
Will perform duties as identified in the respective desktop procedures, with system access as approved by the direct report.
Supports Finance staff in assigned projects, as requested.
Assist with companywide events, as needed.
Other duties as assigned.
Qualifications:
Education and Experience High school diploma or equivalent.
Minimum one (1) year of experience performing general office and receptionist duties.
Special Skills, Licenses and Certifications Knowledge of any multi-line reception phone system.
Working knowledge of processing software applications such as Word, Excel, PowerPoint and Publisher; typing speed of 40 wpm; knowledge of business machine operations and alpha-numeric filing systems.
Bilingual skills in Spanish preferred.
Good oral communication skills.
Excellent organizational skills with ability to coordinate and maintain multiple tasks simultaneously.
Ability to use good judgment, handle telephone calls and visitors in a courteous and professional manner.
Performance Based Competencies Provides the highest level of customer service.
Maintains confidentiality and privacy of all employee and customer information.
Work Environment And Physical Demands Works in a standard desk workstation.
More than 70% of work time may be spent sitting or standing in front of a computer monitor.
When required, ability to move, carry, or lift objects of varying size, weighing up to 20 lbs.
All HealthPlan employees are expected to:
Provide the highest possible level of service to clients; Promote teamwork and cooperative effort among employees; Maintain safe practices; and Abide by the HealthPlan's policies and procedures, as they may from time to time be updated.
HIRING RANGE:
$20.
87 - $24.
00 IMPORTANT DISCLAIMER NOTICE The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform.
The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
87 - $24.
00 an hour $20.
87 - $24.
00 an hour 3 hours ago 3 hours ago 3 hours ago Overview:
To serve as the first point of contact for internal and external callers and visitors.
Responds to questions, forwards calls, greets and directs visitors, and takes messages as appropriate.
Responsibilities:
Answers and directs telephone calls to appropriate department and staff.
Maintains sign-in log, distributes visitor badges, temporary badges, vendor badges, and directs to appropriate department and person.
Performs general office clerical duties, such as typing, maintaining logs and files, photocopying, etc.
Assists other departments with general clerical support such as creating documents, coordinating meeting rooms, and maintaining supply inventory, among other activities.
Must report all security incidents to appropriate staff immediately.
Complies with all security policies and procedures.
Manages multiple email inboxes.
Receives incoming deliveries, mail, claims etc.
SECONDARY DUTIES AND RESPONSIBILITIES Will serve as back up to Facilities and Mailroom as needed.
Will perform duties as identified in the respective desktop procedures, with system access as approved by the direct report.
Supports Finance staff in assigned projects, as requested.
Assist with companywide events, as needed.
Other duties as assigned.
Qualifications:
Education and Experience High school diploma or equivalent.
Minimum one (1) year of experience performing general office and receptionist duties.
Special Skills, Licenses and Certifications Knowledge of any multi-line reception phone system.
Working knowledge of processing software applications such as Word, Excel, PowerPoint and Publisher; typing speed of 40 wpm; knowledge of business machine operations and alpha-numeric filing systems.
Bilingual skills in Spanish preferred.
Good oral communication skills.
Excellent organizational skills with ability to coordinate and maintain multiple tasks simultaneously.
Ability to use good judgment, handle telephone calls and visitors in a courteous and professional manner.
Performance Based Competencies Provides the highest level of customer service.
Maintains confidentiality and privacy of all employee and customer information.
Work Environment And Physical Demands Works in a standard desk workstation.
More than 70% of work time may be spent sitting or standing in front of a computer monitor.
When required, ability to move, carry, or lift objects of varying size, weighing up to 20 lbs.
All HealthPlan employees are expected to:
Provide the highest possible level of service to clients; Promote teamwork and cooperative effort among employees; Maintain safe practices; and Abide by the HealthPlan's policies and procedures, as they may from time to time be updated.
HIRING RANGE:
$20.
87 - $24.
00 IMPORTANT DISCLAIMER NOTICE The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform.
The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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